Guide to the Top 47 EHR Systems for Home Care and Post-Acute Providers

We are offering detailed insights into leading electronic health record (EHR) systems, comparing features, pricing, usability, and compatibility.

Guide to the Top 47 EHR Systems for Home Care and Post-Acute Providers

We are offering detailed insights into leading electronic health record (EHR) systems, comparing features, pricing, usability, and compatibility.

Top Considerations for Integrating EHR Automation Solutions

Integrating the EHR system into your home care system requires keeping some considerations in check. From pricing to key features of an EHR system, explore the importance of selecting an EMR system tailored for home care, ensuring seamless workflows, remote accessibility, and patient-centered solutions. The critical considerations for integrating the EHR system into home care include the following

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Usage & Market Presence

Evaluate an EHR’s popularity among home care providers and its proven success in similar environments. High customer satisfaction ratings indicate reliable performance and user-friendly interfaces.

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Company Size

Ensure the system’s scalability to handle small, medium, or large organizations effectively. Look for customizable options that align with the specific needs of your operation.

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Key Features

Examine core functionalities like clinical documentation, scheduling, billing, and compliance tools. Prioritize systems with robust patient and family engagement features to improve care coordination.

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Pricing

Understand pricing models, such as subscription-based or per-user licensing, to determine cost-effectiveness. Factor in expenses for implementation, training, and ongoing support to avoid hidden costs.

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Alternatives & Competitors

Research comparable EHR systems to identify strengths and weaknesses. Highlight unique features or advantages that set one solution apart from the rest.

Best EHR Systems for Home Care Agencies with AI and Automation

1. WellSky

provides comprehensive solutions for home care, home healthcare and post-acute care, enhancing operational efficiency and patient care.

Usage and Market Presence: Widely adopted by medium to large home care agencies, with high customer satisfaction.

Company Size Suitability: Scalable for medium to large organisations, with modules to support growth.

Key Features:

  • Clinical Documentation: Custom templates, electronic charting, and assessment tools.
  • Intake & Scheduling: Staff scheduling, reminders, and workflow automation.
  • Billing: Integrated billing, revenue management, and compliance checks.
  • Compliance: Regulatory updates, reporting tools, and HIPAA-compliant security.
  • Patient Engagement: Patient portals and communication tools.
EVV Update Bot

Pricing:

1. Small Agencies (up to 50 patients/day):

  • Initial Setup: $20,000–$60,000
  • Monthly Fees: $1,000–$3,500

2. Medium Agencies (50–200 patients/day):

  • Initial Setup: $60,000–$120,000
  • Monthly Fees: $3,500–$10,000

3. Large Agencies (200+ patients/day):

  • Initial Setup: $120,000–$400,000
    Monthly Fees: $10,000–$25,000+

Source
Alternatives: KanTime for pediatric care focus

2. Alaya Care

AlayaCare delivers innovative software solutions designed for home care providers, offering a cloud-based platform to improve care delivery.

Usage & Market Presence- Specialised home care management software, primarily serving the North American market, is used by over 2,000 home care agencies.

Company Size Suitability- Scalable for small to large home care organisations
Ideal for small agencies, mid-sized home care providers (50-200 caregivers), and large home care networks

Key Features:

  • Customizable Care Plans- Tailored templates for personalised care delivery and real-time updates.
  • Dynamic Scheduling & Routing- Smart scheduling with route optimisation and live GPS tracking.
  • Mobile-Friendly Platform- Full mobile functionality for caregivers to manage tasks and documentation.
  • Integrated Billing and Payroll- Automated workflows linking timesheets, billing, and payroll for accuracy and compliance.
  • Family Portal- Secure access for families to monitor care plans, communicate with providers, and track updates.
  • Comprehensive Reporting Tools- Real-time dashboards and compliance reports to meet regulatory standards.
  • Open API for Integrations- Seamless integration with third-party EMR, accounting, and CRM systems tools.
EVV Update Bot

Pricing:

  • $99/month for small businesses (1 user)
  • $799/month for medium-sized companies (10 users)
  • $5,999/month for large enterprises (100 users)
  • Custom pricing for global organisations (1,000+ users)

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Alternatives- WellSky, Homecare Homebase

3. KanTime

KanTime is a robust EHR for home care, home health, hospice, and pediatric providers, focusing on compliance and efficiency.

Usage and Market Presence: Popular with large agencies and valued for strong compliance tools.

Company Size Suitability: Ideal for medium to large organisations, with customisable care options.

Key Features:

Premium Features of KanTime

  • Comprehensive Documentation Tools- Supports point-of-care documentation, electronic visit verification (EVV), and customisable templates for accurate clinical reporting.
  • Advanced Scheduling: Dynamic scheduling with automated conflict resolution, real-time updates
  • Billing and Payroll Automation: Seamless billing workflows, integration with payers, and automatic payroll calculations
  • Compliance Management: Built-in compliance tracking for Medicare, Medicaid, and state-specific regulations with real-time alerts
  • Mobile Accessibility: Full-featured mobile apps for caregivers and clinicians to manage tasks and access patient data on the go.
  • Telehealth and remote monitoring enable virtual visits, remote patient monitoring, and communication tools for patient engagement.
  • Multi-Specialty Support: Tailored features for various care settings, including pediatric, private duty, hospice, and therapy services.
EVV Update Bot

Pricing:

Source
Alternatives- WellSky, Axis Care

4. Matrix Care

MatrixCare Overview: It offers EHR solutions tailored for senior care, including home health, hospice, and skilled nursing facilities.

Usage & Market Presence: Prominent in senior care, valued for strong analytics and interoperability.

Company Size Suitability: Fits organisations of all sizes with a scalable, modular design.

Key Features:

  • Care Coordination: Facilitates seamless communication and data sharing across different care settings to improve patient outcomes.
  • Clinical Documentation: Streamlined workflows with electronic charting, assessments, and care planning tailored for senior care.
  • Financial Management: Advanced billing, claims processing, and revenue cycle management tools to optimise financial operations.
  • Analytics and Reporting: Real-time data visualisation, customisable dashboards, and predictive analytics for actionable insights.
  • Interoperability: Integration with external healthcare systems using HL7 and FHIR standards for smooth data exchange.
  • Compliance Management: Built-in tools to adhere to regulatory standards like Medicare, Medicaid, and HIPAA.
EVV Update Bot

Pricing:

  • Generally higher price point, but justified by advanced capabilities

Source
Alternatives- WellSky, Homecare Homebase

5. Homecare Homebase

Homecare Homebase offers EHR solutions for home health, hospice, and personal care services.

  1. Usage and Market Presence: Homecare Homebase is widely used by home care agencies, especially in the private-duty and non-medical care sectors. It has a strong presence in the United States.
  2. Company Size Suitability: Ideal for small to medium-sized home care organisations, offering scalable solutions to accommodate growth and changing needs.

Key Features:

  • Care Coordination: Streamlines communication and task management for seamless care delivery and patient updates.
  • Data Analytics: Provides insights into care quality, performance, and financial metrics to optimise operations.
  • Eligibility Check Management: Integrates with insurance providers for easy verification of patient eligibility before service delivery.
  • Revenue Cycle Management: Automates billing, tracks claims, and manages reimbursements to improve cash flow and reduce errors.
  • Workforce Management: Optimises scheduling, tracks hours, and ensures compliance for better workforce efficiency.
  • Authorisations: Tracks and manages service authorisations to ensure necessary approvals and reduce claim denials.
EVV Update Bot

Pricing:

  • Subscription-based, with costs varying depending on the agency’s size and selected features.

Source
Alternatives- AlayaCare

6. Care Vyont

Care Vyont offers integrated cloud software for home care, private-duty nursing, and non-medical personal care.

Usage & Market Presence: Gaining traction among home care providers, particularly for its user-friendly interface and specialised features for care coordination.

Company Size Suitability: Care Vyont is well-suited for small to medium-sized organisations, with adaptable solutions that support growth.

Key Features of CareVyont:

  • Care Plan Management: Customizable care plans for each patient, enabling personalised care delivery.
  • Clinical Documentation: Streamlined electronic charting and progress notes for accurate patient records.
  • Scheduling & Workforce Management: Efficient staff scheduling, automated reminders, and task management to optimise care delivery.
  • Billing & Revenue Cycle Management: Integrated billing solutions, streamlined claims processing, and revenue cycle management for financial efficiency.
  • Compliance & Reporting: Tools for tracking regulatory compliance and generating reports to meet healthcare standards.
EVV Update Bot

Pricing:

  • Flexible pricing, based on the size of the organisation

Source
Alternatives- WellSky and MatrixCare

7. NANT Health

NANT Health is committed to being the innovative partner that enables data to fuel better and more efficient patient outcomes.

  1. Usage & Market Presence: Used by a variety of healthcare providers, particularly in the oncology and complex care sectors,
  2. Company Size Suitability: Best suited for medium to large organisations with complex care needs, offering scalability to accommodate growth.

Key Features of Nant Health:

  • Precision Medicine Platform- Offers Genomic profiling and analysis, cancer treatment decision support and personalised treatment recommendations
  • Molecular Diagnostics- Advanced genetic testing, biomarker identification and support for comprehensive cancer mutation screening
  • Clinical Decision Support- Give AI-driven treatment algorithm support for real-time clinical insights and evidence-based recommendations to patients
  • Data Integration- Easy Electronic health record compatibility with centralised patient data management for easy access anywhere, anytime
  • Research & Development- Support for Oncology-focused research tools, clinical trial matching and continuous treatment algorithm refinement
EVV Update Bot

Pricing:

  • Tailored to the organisation’s needs, with factors like patient volume and service scope influencing costs.

Source
Alternatives- Athena Health

8. Athena Health

All-in-one medical software services for behavioural health, primary care, women’s health and hospice care.

  1. Usage & Market Presence: Cloud-based solutions, including primary care, speciality practices, and ambulatory care centres, are available across healthcare settings.
  2. Company Size Suitability: Athenahealth is scalable, serving small—to medium-sized practices and larger healthcare organisations. Its solutions adapt to different levels of care complexity.

Key Features:

  • Electronic Health Records (EHR): Cloud-based EHR that simplifies documentation and enhances clinical workflows.
  • Practice Management: Streamlines scheduling, billing, and administrative tasks.
  • Revenue Cycle Management: Optimises billing and collections to improve financial performance.
  • Patient Engagement: Offers patient portals and communication tools for better patient interaction.
  • Telehealth: Integrated telemedicine functionality for virtual consultations.
EVV Update Bot

Pricing:

  • Subscription-based, with costs depending on the practice size and selected modules.

Source
Alternatives- NANT Health

9. Paragon

It offers software-as-a-service (Saas) and cloud-native EHR solutions to meet diverse healthcare needs.

Paragon EHR

  1. Usage & Market Presence: Paragon EHR is a widely recognised solution primarily used by small to mid-sized hospitals and healthcare organisations. It is valued for its comprehensive functionality and ease of implementation.
  2. Company Size Suitability: Best suited for small to mid-sized healthcare facilities, with flexible configurations to support growth and evolving operational needs.

Key Features:

  • Clinical Documentation: User-friendly interfaces for accurate and efficient charting.
  • Interoperability: Seamless integration with other systems for better care coordination.
  • Revenue Cycle Management: Tools for streamlined billing and financial processes.
  • Reporting and Analytics: Robust analytics to support data-driven decision-making.
  • Patient Engagement: Features such as patient portals for improved communication and access.
EVV Update Bot

Pricing:

  • Competitive pricing models tailored to the size and specific needs of the organisation.

Source
Alternatives- Athena Health

10. Availity

Availity is a widely adopted healthcare platform focused on streamlining payer-provider communications.

  1. Usage & Market Presence: Strong presence in revenue cycle management and eligibility verification across healthcare
  2. Company Size Suitability: Ideal for small to medium-sized healthcare providers and practices, offering scalable solutions for growing organisations.

Key Features:

  • Eligibility & Benefits Verification: Real-time checks to ensure accurate coverage information.
  • Claims Management: Simplified claims submission and tracking for improved reimbursement rates.
  • Revenue Cycle Tools: Comprehensive tools for billing, coding, and payment processing.
  • Secure Messaging: Encrypted communication between payers and providers for better collaboration.
  • Data Analytics: Insights to improve operational efficiency and identify reimbursement trends
EVV Update Bot

Pricing:

  • Subscription-based, with costs varying based on the size of the organisation and selected features.

Source
Alternatives- Athena Health

EMR Solution Usage & Market Presence Company Size Suitability Key Features Pricing  Alternatives
WellSky Serves over 25,000 facility customers, supporting 3 M+ globally Medium to Large Organisations Clinical Documentation, Billing, Scheduling, Intake & Patient Engagement Custom Pricing KanTime
Alaya Care Used by 2000+ Home Care Agencies in North America Small to Large Organisations Customised Care Plans, Family Portal, Reporting Tools, Open API, Billing & Payroll Value-Based Pricing WellSky, Homecare Homebase
KanTime Popular with Large Agencies Medium to Large Organisations Documentation Tools, Advanced Scheduling, Compliance, Telehealth, Multi-Speciality Support Custom Pricing WellSky, Axis Care
MatrixCare Prominent in Senior Care All Sizes, Scalable Modular Design Care Coordination, Financial Management, Compliance, Clinical Documentation High Price Point Homecare Homebase
Homecare Homebase Strong presence in private duty & non-medical sectors Small to Medium Organisations Care Coordination, Eligibility Check, Revenue Cycle Management, Workforce Management Subscription-Based AlayaCare
CareVyont Gaining Traction with Home & Community-Based Services Small to MediumOrganisationss Care Plan Management, Clinical Documentation, Compliance, Reporting Flexibility Pricing WellSky, MatrixCare
NantHealth Preferred by Oncology & Complex Care Providers Medium to Large Organisations Precision Medicine, Molecular Diagnostics, Data Integration, R&D Tailored Pricing Athena Health
Athena Health Cloud-Based Solution for Varied Healthcare Settings Small to Large Organisations EHR Practice Management, Revenue Cycle Management, Telehealth, Patient Engagement Subscription-Based NantHealth
Paragon Wide Use by Small-to-Mid-sized Hospitals Small to Mid-Sized Facilities Revenue Cycle Management, Analytics, Patient Engagement, Clinical Documentation Competitive Pricing Athena

Health

Availity Widely Used by Payer-Provider Communities Small-to-Medium Providers Revenue Cycle Tools, Secure Messaging, Data Analytics Subscription-

Based

Athena Health

More EHRS coming soon…

List of Other Electronic health Record System

EHR Usage  Notes
HHAeXchange Large Agencies Strong in Medicais/EVV, widely used across large home care networks
Clear Care (WellSky) Large Agencies Popular for enterprise-level home care operations
ONCOEMR Large Agencies Specialised in oncology, used by large cancer centres
myEvolv Large Agencies Behavioural Health & Residential care is widely used at the state level
Paragon Large Agencies/Hospitals Hospital-grade EHR, robust features for clinical care
Intergy Large Agencies Multi-speciality practice management for large outpatient groups
AxisCare Medium-Sized Agencies Great for private duty and growing home care providers
CubHub EMR Medium-Sized Agencies Niche player in pediatric and speciality home care
Medent Medium-Sized Agencies Ambulatory care & physician clinic
MyUnity EMR Medium-Sized Agencies Post-Acute Care, Hospice, Home Health
Suture Health Medium-Sized Agencies E-signature platform used with EHRs
Doctor Alliance Medium-Sized Agencies Telehealth and provider workflow platform
Synergy Portal Small Agencies Simplified tools for small home care providers
Arrow Small Agencies Field staff and operation-focused
Home Health MD Small Agencies Entry-level EMR for home health & hospice
Clear Cloud Small Agencies Basic EHR solution with minimal market visibility
MySE Life Small Agencies Patient engagement or care coordination support
NaviNet Small to Medium Agencies Communication platform, often paired with primary EHRs

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